Mo Help › Accounting
How the books work
Three things make up your books. Groups decide where an account shows in the Balance Sheet or Profit & Loss. Ledgers are the accounts themselves — a customer, the bank, rent. Vouchers are your day's entries; every report is built from them.
Debit and credit
Every voucher moves money between ledgers: one side is debited (Dr), the other credited (Cr). On the voucher screen the debit column is headed By and the credit column To, as in a traditional day book.
RuleIn every voucher the debits equal the credits. A voucher needs at least two lines, a line is either a debit or a credit (never both), and amounts have at most two decimal places. A voucher that does not balance cannot be saved — which is why the status bar can always show Dr = Cr ✓.
Which voucher to use
| Voucher | Key | Use it for |
|---|---|---|
| Payment | F5 | Money going out of cash or bank: paying a supplier, rent, salary, expenses. |
| Receipt | F6 | Money coming into cash or bank: a customer paying you, interest received. |
| Contra | F4 | Moving money between your own cash and bank accounts: depositing cash, withdrawing, bank-to-bank transfer. |
| Journal | F7 | Adjustments with no cash or bank: depreciation, provisions, a supplier charging freight, correcting a wrong ledger. |
| Sales | F8 | Selling goods or services, for cash or on credit. |
| Purchase | F9 | Buying goods or services, for cash or on credit. |
| Credit Note | Ctrl+F8 | A customer returns goods, or you reduce what they owe. |
| Debit Note | Ctrl+F9 | You return goods to a supplier, or they reduce what you owe. |
Orders, delivery notes, stock journals and the other inventory vouchers are under More Vouchers; they are explained in the Inventory part.