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Groups

A group says what kind of account a ledger is — an asset, a liability, an income or an expense — and so where it shows in the Balance Sheet or Profit & Loss. Every company starts with the standard groups.

The standard groups

Group	Inside it	Shows in
Capital Account	Reserves & Surplus	Balance Sheet — liabilities
Loans (Liability)	Bank Loan, Secured Loans, Unsecured Loans, Bank OCC A/c, Bank OD A/c	Balance Sheet — liabilities
Current Liabilities	Sundry Creditors, Duties & Taxes, Provisions	Balance Sheet — liabilities
Branch / Divisions, Suspense A/c	—	Balance Sheet — liabilities
Fixed Assets	Building, Furniture, Machinery	Balance Sheet — assets
Current Assets	Cash-in-hand, Bank Accounts, Sundry Debtors, Stock-in-hand, Deposits (Asset), Loans & Advances (Asset)	Balance Sheet — assets
Investments, Misc. Expenses (Asset)	—	Balance Sheet — assets
Sales Accounts, Direct Incomes	—	Trading account (gross profit)
Purchase Accounts, Direct Expenses	—	Trading account (gross profit)
Indirect Incomes, Indirect Expenses	—	Profit & Loss (net profit)

Sundry Debtors are your customers and Sundry Creditors your suppliers. Ledgers under these two are parties: they keep bills, credit limits and GST details.

Create a group

List of Masters (L) → Groups → New.
Type the Name and choose Under — the group it belongs to (for example “Retail Customers” under Sundry Debtors).
Save with Ctrl+A.

Make your own groups when you want reports to show a total for a set of ledgers — customers by area, expenses by type.

Group Alteration for Sundry Debtors: name, alias, Under Current Assets, nature Assets inherited, and the reporting options — Group Alteration. A predefined group keeps its place; only its alias and reporting options change.

Every field

Field	What it does
Name *, (alias)	The group\’s name, and another name it can be found by.
Under	Its parent group. Primary makes it a top-level group.
Nature of Group	Assets, Liabilities, Income or Expenses. Chosen only for a top-level group; a group under another inherits its nature.
Does it affect gross profits?	Only for income and expense groups. Yes puts it in the Trading account (gross profit); No in Profit & Loss (net profit).
Group behaves like a sub-ledger	Reports show the group as one line, with its ledgers inside it.
Nett Debit/Credit Balances for Reporting	Reports show one net figure for the group instead of separate debit and credit totals.
Used for calculation	Its ledgers can be used to work out taxes and charges on invoices.
Position index in reports	A number that sets the group\’s order among its neighbours in reports.
Method to allocate when used in purchase invoice	How an expense under this group (freight, loading) is spread over the items of a purchase.
HSN/SAC and GST rate details	On sales, purchase and trading groups when GST is on: the HSN/SAC and GST rate that ledgers and items under the group take, unless they set their own.
Set/Alter TDS / TCS details	Tax deducted or collected at source for ledgers under the group (when TDS or TCS is on).

Rules

RuleThe standard groups cannot be deleted, and the ones Mo Dokan relies on (Sundry Debtors, Cash-in-hand, Bank Accounts, Sales and Purchase Accounts…) keep their name and place.

RuleA group can be deleted only when it has no groups and no ledgers under it. Move them first.

RuleTwo groups cannot have the same name.

Ctrl+Enter on a group in any list or report opens it for alteration.